Which Power BI Tool Creates and Shares a Dashboard?

Describe the business value of Microsoft Power Platform services

Answer Drag Power BI Service into both requirement boxes: Power BI Service is used to create the dashboard and to share it with store managers for near real-time viewing.

DRAG DROP You are a district manager for a large retail company. You want to provide sales managers with deeper sales insights to ensure that they can make more informed decisions for their stores. Store managers must be able to view data in near real-time. You need to create and share a Power BI dashboard that can be used by the store managers. Which tools can you use? To answer, drag the appropriate reporting types to the correct requirements. Each reporting type may be used once, more than once, or not at all. You may need to drag the split bar between panes or scroll to view content. NOTE: Each correct selection is worth one point. Select and Place: [sampleXML/xmlfile-84_1.png]

Community Insight

The item tests the Power BI Desktop vs. Power BI Service boundary; the trap is treating Desktop as capable of dashboards because it creates reports and visuals.

Power BI dashboards for near real-time store sales insights must be created and shared in Power BI Service, not Power BI Desktop. This PL-900 drag-drop item establishes that both the dashboard creation and sharing requirements point to the same cloud service.

Choosing Power BI Desktop for creating the dashboard because it is the familiar authoring tool, even though dashboards are Service-only artifacts and near real-time sharing requires the Service.

Community Discussion (77 comments)

21ad543 👍 1

yeah. its correct. PBI Service for both. Desktop only creates reports & not dashboards. Then you can't share a dashboard through PBI Desktop.

Nasar6 👍 3

power Bi service ONLy verified

FreddyKruger1 👍 2

Let's say you have a dashboard in the Power BI service. The dashboard contains visuals from many different reports, all from different Power BI desktop files. So, it makes no sense to be able to share a dashboard from a single Power BI Desktop file because a dashboard can contain visuals from several different Power BI desktop files. Keep in mind you have to publish the desktop file to the service before it can appear in a dashboard.

CLAW_ 👍 3

CoPilot says - Power BI Desktop and Power BI service can be used in combination which allows you to get the most out of both platforms.

FreddyKruger1 👍 1

yeah, but the answer is Desktop OR Service...not AND (in combination) as you mention.

WaheedHaq 👍 2

To share the Power BI dashboard with your retail manager, you can use either the Power BI service or Power BI Desktop. To create a Power BI dashboard containing sales information for a single store, you can use either Power BI service or Power BI Desktop.

CLAW_ 👍 1

CoPilot said pretty much the same

Andreea15 👍 5

Power BI Desktop is used to create reports, and then use the Power BI service to share their reports with others.

dciferit 👍 5

Create Power BI dashboards that contain a single store's sales information. Reporting Type: Power BI Desktop or Power BI Service Explanation: Both Power BI Desktop and Power BI Service can be used to create dashboards. Power BI Desktop is ideal for the development and design of complex reports and dashboards, while Power BI Service (the online version) can also be used for creating and publishing dashboards, especially when working directly with cloud-based data or for simpler dashboard designs. Share that dashboard with your retail managers. Reporting Type: Power BI Service only Explanation: Sharing dashboards with others, such as retail managers, is a feature that is available exclusively in the Power BI Service. Once a dashboard is created in Power BI Desktop, it can be published to the Power BI Service, from where it can be shared with other users within your organization.

BossLG 👍 1

The ideal answer is Power BI Desktop and Power BI Service since this is not a given option, I go with Power BI Service Only for the first question

Xxxanooma 👍 1

I think these answer makes sense.

victor_fatih 👍 1

MS documentation clearly indicates that you can share dashboards also from Power BI DESKTOP. "You can share from Power BI Desktop with OneDrive and SharePoint integration." https://learn.microsoft.com/en-us/power-bi/collaborate-share/service-share-dashboards

FreddyKruger1 👍 1

Wrong, it's not clear at all from the URL you provided. Where that quote appears, it has a link to: https://learn.microsoft.com/en-us/power-bi/create-reports/desktop-sharepoint-save-share When you read that destination page, there is no mention of dashboards whatsoever. It's just for sharing reports or Power BI desktop files via OneDrive and SharePoint integration.

TimO_215 👍 1

This option only refers to Power BI Desktop files. If you follow the link, it explains that you are sharing Power BI files. https://learn.microsoft.com/en-us/power-bi/create-reports/desktop-sharepoint-save-share#save-power-bi-files-to-onedrive-and-sharepoint

Murtuza 👍 2

Power BI desktop is only used for PUBLISHING a report https://learn.microsoft.com/en-us/power-apps/maker/canvas-apps/sharepoint-scenario-publish-report

Murtuza 👍 6

You cannot create a dashboard on Power BI Desktop

inespal 👍 5

"Dashboards are a feature of the Power BI service. They're not available in Power BI Desktop." Ref: https://learn.microsoft.com/en-us/power-bi/create-reports/service-dashboards

faycal 👍 2

PBI Service only https://learn.microsoft.com/en-us/power-bi/collaborate-share/service-share-dashboards

Pombo 👍 1

PBI service only both

javier_fontana 👍 2

PBI service only both!

Nadyah 👍 1

https://learn.microsoft.com/en-us/power-bi/collaborate-share/service-share-dashboards PBI Service for BOX 1 and BOX 2.

runnerZ 👍 1

https://learn.microsoft.com/en-us/power-bi/fundamentals/service-service-vs-desktop Both should be Service only.

coldplunge 👍 8

Box 1: PBI Service ONLY Box 2: Both The Venn Diagram has been updated, users have the ability to share from both now https://learn.microsoft.com/en-us/power-bi/fundamentals/media/service-service-vs-desktop/power-bi-venn-diagram.png

JarredT 👍 1

It says share a dashboard for Box 2 and PBI dashboards are service only.

👍 2

Should be service only for both questions. https://learn.microsoft.com/en-us/power-bi/fundamentals/media/service-service-vs-desktop/power-bi-venn-diagram.png

coldplunge 👍 1

Sharing is in the both category on the venn diagram.....

Rampriya 👍 1

Both are service only, refer the Venn diagram in another question.

Eltooth 👍 1

PBI Service Only PBI Service Only

Lateef01 👍 1

The answer should be Power Bi Service only for the two Questions.

Curiousoldsoul 👍 1

Dashboards are a feature of the Power BI service only. Again, sharing is also done through Power BI service only.

DNC 👍 1

Both boxes should be Power BI service only: I quote: Dashboards are a feature of the Power BI service only. They're not available in Power BI Desktop. Although you can't create dashboards on mobile devices, you can view and share them there." source: https://learn.microsoft.com/en-us/power-bi/create-reports/service-dashboards

gekkehenkie84 👍 4

Dashboard = service.... always

AbhiEYGDS 👍 3

Absolute Wrong Answers. Dashboards and sharing options are available only in PBI Service

AbhiEYGDS 👍 2

Absolute Wrong Answers. Correct answers are Power BI service for both 1 and 2. Please do refer the Microsoft Article/Study Material

deehaz 👍 1

The Answers given may be correct from the link added Share your report files for others to leverage, build upon, and share. You can share Power BI Desktop .pbix files like any other files, but the most compelling method is to upload them to the Power BI service. https://docs.microsoft.com/en-us/power-bi/fundamentals/desktop-getting-started

zoeinola 👍 3

1. PBI Service only 2. PBI Desktop and Service

jor_sa 👍 2

1) PBI Desk & Service (RLS & Sharing) 2) Service RLS can be do it in PBI Desktop only. A Manager can only see his region

AnetaK 👍 1

Yes, what about RLS? Should we implement it?

Se2 👍 1

Isn't Box 1 "Desktop" because of other store's data (many data sources) but I get knocked off by the dashboard part in the question as it is a Service feature Reference : https://community.powerbi.com/t5/Community-Blog/Power-BI-Desktop-vs-Power-BI-Services/ba-p/1425481

TigerSophie 👍 2

Both PBI services only. Check this Venn diagram https://docs.microsoft.com/en-us/power-bi/fundamentals/service-service-vs-desktop

Oakstar 👍 2

I would say Dashboards and sharing are both handled in the Service....is this really correct?

Geynen 👍 4

Confirmed, it comes in the exam of 03/13/2022. my answer is Power BI Service.

sarsfd 👍 3

to both?

sohaiby 👍 1

Both answers should be Power BI service only, because dashboard feature is only available in Power BI service, and not in Power BI Desktop

abiy1102 👍 2

can this answers posted be corrected? based on the comments VOTES and REFERENCES. Its clear that the answer is P.BI SERVICES for both. why...

Sisb 👍 1

pin report to dashboard and share dashboard are all only in Power BI service

Pankaj_PMP 👍 1

I believe dashboard creation in PBI Service only not in report.

subhuman 👍 2

Answer : Box 1 : Power BI Service Only Box 2: Power BI Service Only Dashboards in Power BI are one-page collections of visualizations that are created from within the Power BI service (online). You can create dashboards by pinning visuals from reports.

PraveenGabriel 👍 1

Verified - this appeared on 11/13/2021

Aunehwet79 👍 1

Agreed - service only for both unless someone can prove otherwise

Senior 👍 2

1 Power BI Service only 2 Power BI Service only Check the image in the answer of question 51.

shiva6 👍 2

1 Power BI Service only 2 Power BI Service only https://docs.microsoft.com/en-us/power-bi/fundamentals/service-service-vs-desktop

Hossat 👍 2

Box 1 : PBI Service only Box 2: both because we need to create RLS for each sales manager then share in the service

jvpenna18 👍 1

Box 1: PBI Service ONLY Box 2: PBI Service ONLY Desktop is for Data Modeling, Query Editing and Reports/Visualizations

CatInHat 👍 2

Share of Dashboard can according to docs only be from Service: "You can't share directly from Power BI Desktop. You publish reports from Power BI Desktop to the Power BI service. However, you can share a report or dashboard from the Power BI mobile apps." src: https://docs.microsoft.com/en-us/power-bi/collaborate-share/service-share-dashboards

RRJMkNxo 👍 2

There's "single store's sales infromation", and in my opinion PBI services is enough for answer 1&2 as well.

azpuli 👍 3

Instead of asking "Power BI dashboard" , it should be "Power BI Report". Then their answers are correct. Because as per the PBI terminology. Dashboards can be only built in Service. Only Reports will be built using Desktop.

Vyls26 👍 3

Service Only for the 2 questions https://docs.microsoft.com/en-us/power-bi/fundamentals/service-service-vs-desktop

PadawanBrasil 👍 2

1 and 2: "Dashboards" and "Share" = PBI Service Only

SerejoFco 👍 2

I think that the correct answer is Power BI service for both options.

non20 👍 2

I think the question is a bit confusing. You need to create a dashboard but the data behind the dashboard need to have RLS so they see only their store information. RLS is only in the desktop. The correct answer should be both desktop and service. Desktop to create the report using RLS and Service to create the actual dashboard. Sharing is Service only.

clodagh27 👍 2

Service only for both

franekfranek 👍 9

why the answers are wrong in so many cases :( I really don't get it.

Aunehwet79 👍 2

Someone has just recorded their screen. Look at ET as a way to help with your studying rather than giving you correct answers

vglearn 👍 2

Both Power BI Service Only

rodolfodc 👍 6

Both answers are Power BI Service Only (Create dashboards and sharing) https://docs.microsoft.com/en-us/power-bi/fundamentals/service-service-vs-desktop

rodolfodc 👍 2

Both (Create Dashboards and Sharing) are Power BI Service Only. Reference: https://docs.microsoft.com/en-us/power-bi/fundamentals/service-service-vs-desktop

kailashsahoo39 👍 1

As both the question points to dashboard, which is again supported in PB Service only. The answer should be PB Service Only. Ref:https://docs.microsoft.com/en-us/power-bi/fundamentals/service-service-vs-desktop

Zakriya 👍 7

Should be Power BI Service in both.

Nugi 👍 226

Box 1: PBI Service ONLY Box 2: PBI Service ONLY

SDK_1234 👍 7

Correct PBI Desktop does not have Dashboards which this question specifically asks for.

Cristina20 👍 8

Agreed.

Davedidisco 👍 43

Sharing and dashboards are service only

Cloudwannabe 👍 5

yeah agree, both should be PBS. The diagram for this is shown from the previous question.

Shivani18 👍 3

The dashboard creation and sharing is available only in power bi service this answer doesn’t seem right

Arpit2101 👍 7

Ans. should be 1. Power BI Service. 2. Power BI Service.

moreinva43 👍 4

WRONG, dashboards are ONLY in Power BI service.

Comments & Corrections

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Expert Analysis

Why the Answer Is Correct

Power BI Service is the cloud-based Power BI component where dashboards are created, published, and shared. Power BI Desktop is an authoring tool for reports and data models; it does not include a dashboard canvas. The district manager needs near real-time sales insights and store manager access, which requires the Service's sharing and refresh capabilities. Community answers like Nugi’s “Box 1: PBI Service ONLY Box 2: PBI Service ONLY” align with the official service-vs-desktop comparison. Therefore both requirements—creating the dashboard and sharing it—map to Power BI Service.

Why Other Candidate Answers Are Wrong

Power BI Desktop cannot create dashboards; it creates.pbix report files, as Murtuza noted “You cannot create a dashboard on Power BI Desktop.” While Desktop is used to design reports that can be pinned to a dashboard, the dashboard itself lives in the Service. coldplunge’s claim that sharing is now possible from both is misleading for this question, because the scenario specifically asks for a dashboard, not a report. Selecting Desktop for either box would fail the dashboard and near real-time sharing requirements.

Community Comment Notes

Davedidisco summarized “Sharing and dashboards are service only,” matching the exam’s intent. SDK_1234 pointed out “Correct PBI Desktop does not have Dashboards which this question specifically asks for.” rodolfodc linked the official service-vs-desktop comparison to support Service-only for both boxes. Some newer comments mention an updated Venn diagram, but the PL-900 item still targets the classic dashboard limitation.

Official Reference

https://docs.microsoft.com/en-us/power-bi/fundamentals/service-service-vs-desktop

Exam Strategy

In drag-drop Power BI items, first identify whether the requirement uses the word dashboard or share; both normally map to Power BI Service. Power BI Desktop can appear as a distractor because it creates the underlying report, but it cannot satisfy a dashboard requirement. Verify each box independently instead of assuming the same tool applies to both.

Frequently Asked Questions

Can Power BI Desktop create the dashboard in this PL-900 drag-drop scenario?

No. Power BI Desktop creates reports and data models, but dashboards are created and viewed in the Power BI Service.

Why is Power BI Service used for both boxes in the store manager sales insights question?

The Service is the cloud platform that hosts dashboards and supports sharing with store managers, including near real-time refresh.

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